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Location & Status

Moorestown, NJ
FLSA Status: Exempt

Overview:

Regal Wine Imports is an importer and wholesale distributor of fine wines and craft beers based in Moorestown, New Jersey. Our philosophy is simple: find and represent the top examples of viniculture, viticulture and craft brewers from around the world.

Summary:

Responsible for providing support for department functions with specific responsibility for performing activities related to the accurate processing of authorized invoices; recording, updating and reconciling related financial information; and providing instructions and/or accounting support to other departments.

Responsibilities:
  • • Prepare disbursement checks, ACHs and wires supporting documentation in a timely fashion based on agreed upon due dates.
  • • Record foreign currency transactions and maintain Euro forward contract worksheet.
  • • Reconcile all bill backs with suppliers’ accounts
  • • Respond timely to supplier correspondence and inquiries. Interact with internal and external customers in responding to inquiries.
  • • Code and verify invoices for appropriateness and key into the computer system.
  • • Code invoices with general ledger account numbers according to distribution in the general ledger; determines dates or invoices to be paid; enters invoices in to accounts payable system.
  • • Obtain necessary approvals to authorize payment.
  • • Draft accounts payable desk procedures and departmental processes.
  • • Handle vendor inquiries; maintains vendor files and invoices and other payment details.
  • • Notify and obtain approval from appropriate personnel pertaining to any discrepancies.
  • • Perform Budget vs. Actual comparisons.
  • • Receive and process vendor invoices and internal check requests; maintain open files for purchase orders, packing/receiving slips to match to invoices.
  • • Reconcile invoices to open PO’s. Use problem resolution skills when variance exists.
  • • Review and process vendor payments, employee expense reports and other required payments.
  • • Assist A/R with deposit applications when required.
Qualifications:
  • • Adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays or unexpected events
  • • Demonstrates accuracy and thoroughness; monitors own work to ensure quality, presents numerical data effectively, and can read and interpret written information
  • • Demonstrates excellent written and verbal communication skills. Listens effectively, transmits information accurately and understandably, and actively seeks feedback
  • • Demonstrates professionalism, discretion, and good judgment in all interactions with co-workers, customers, vendors and others
  • • Excellent attention to detail and the ability to successfully multi-task in a deadline-driven environment.
  • • Handles confidential and sensitive information and records with a high degree of discretion, diligence and good judgment.
  • • Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
  • • Well-organized, self-directed team player; prioritizes and plans work activities, uses time efficiently and develops realistic action plans
  • • Must embrace and demonstrate Regal Wine Core Values
Education and Experience:
  • • Ability to work in a fast pace/high volume environment
  • • BS/BA Degree in Accounting or related field preferred
  • • Proficiency in MS Office especially Excel, Outlook
  • • Strong attention to detail and documentation skills
  • • Accounts Payable Certification preferred
  • • 3-5 years of experience with A/P and General Ledger required

Tell us why you are interested in this position. We look forward to reading all about you.

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